Privacy Policy

This document declares the undertakings by the Manuel Luis Quezon High School Alumni Foundation, Inc., hereinafter referred to as MLQHSAFI, in relation to its handling of your personal information.


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Data Use

Use refers to the application of Your Data by any part of MLQHSAFI, or any staff-member or contractor of MLQHSAFI in the course of their work.

MLQHSAFI undertakes to use Your Data only for:

  • • the purposes for which it was collected;
  • • such other purposes as are subsequently agreed between MLQHSAFI and You;
  • • such additional purposes as may be required by law. In these circumstances, MLQHSAFI will take any reasonable steps available to it to communicate to You that the use has occurred, unless it is precluded from doing so by law; and,
  • • such additional purposes as are authorised by law (in particular to protect MLQHSAFI's interests, e.g. if it believes on reasonable grounds that You have failed to fulfil your undertakings to MLQHSAFI or have committed a breach of the criminal law).

MLQHSAFI undertakes to use YourData only if it has demonstrable relevance to the particular use to which it is being put.

MLQHSAFI undertakes to use YourData in such a manner as to take into account the possibility that it is not of sufficient quality for the purpose, e.g. because it is inaccurate, out-of-date, incomplete, or out-of-context.

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Data Disclosure

Disclosure refers to making YourData available to any party other than MLQHSAFI and You. The term disclosure may include many different conditions of data transfer, including selling, renting, trading, sharing and giving.

MLQHSAFI undertakes to disclose Your Data only under the following circumstances:

  • • in the course of business being conducted between You and MLQHSAFI, where disclosure is necessary to a contractor, such as a transport company. Where Your Data is disclosed in this way, MLQHSAFI undertakes to exercise control over MLQHSAFI's contractors to ensure that their actions are compliant with these Terms;
  • • in other circumstances that are directly implied by the purpose agreed between You and MLQHSAFI at the time of data collection or subsequently. Where Your Data is disclosed in this way, MLQHSAFI undertakes to exercise control over MLQHSAFI's contractors to ensure that their actions are compliant with these Terms;
  • • with your consent, or at your request;
  • • where required by law, such as a provision of a statute, or a court order such as a search warrant or sub poena. In these circumstances, MLQHSAFI will take any reasonable steps available to it to communicate to You that the disclosure has occurred, unless it is precluded from doing so by law; and,
  • • where permitted by law (e.g. the reporting of suspected breach of the criminal law to a law enforcement agency; and in an emergency, where MLQHSAFI believes on reasonable grounds that the disclosure of YourData will materially assist in the protection of the life of health of some person), provided that MLQHSAFI will apply due diligence to ensure that the exercise of the permission is justifiable.

In all cases, MLQHSAFI undertakes to disclose only such of Your Data as is necessary in the particular circumstances.

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Data Retention and Destruction

Subject to the qualifications immediately below, MLQHSAFI undertakes:

  • • to retain Your Data only as long as is consistent with its purpose; and,
  • • to destroy Your Data when its purpose has expired, and to do so in such a manner that Your Data is not subsequently capable of being recovered.

This undertaking is qualified as follows:

  • • Your Data may be retained in MLQHSAFI's logs, backups and audit trails within short-term retention cycles that are devised to protect the company's operations. In such cases, Your Data will be destroyed in accordance with those cycles;
  • • Your Data may be retained beyond the expiry of its purpose if that is required by law, such as a provision of a statute, or a court order such as a search warrant or sub poena, or a warning by a law enforcement agency that delivery of a court order is imminent. In these circumstances, MLQHSAFI:
    • - will take any reasonable steps available to it to communicate to You that Your Data is being retained, unless it is precluded from doing so by law; and,
    • - will only retain Your Data while that provision is current, and will then destroy Your Data;
  • • Your Data may be retained beyond the expiry of its purpose if it is authorised by law (in particular to protect MLQHSAFI's interests, e.g. if it believes on reasonable grounds that You have failed to fulfill your undertakings to MLQHSAFI or have committed a breach of the criminal law). In these circumstances, MLQHSAFI will only retain Your Data while that situation is current, and will then destroy Your Data.

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